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Bid Number: 20-14583
Bid Title: School Bus Safety Video Monitoring System
Category: Request for Proposals
Status: Closed

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract throughcompetitive negotiation for the purchase of services associated with an automated School Bus Safety Video-Monitoring System by Williamsburg-James City County Public Schools (hereinafter referred to as WJCC, theDivision,). WJCC seeks to identify the most suitable turnkey solution for providing this service. By “turnkey”, WJCCmeans that the contractor will provide and install all hardware required to operate the video-monitoring system,provide and assist with installing any necessary software required to operate the system, provide training and supportnecessary to implement the program and to operate it, and provide ongoing support for the program’s hardware andsoftware. The Division would also want to engage the successful contractor to conduct a public awareness campaignto educate the community the benefits of the Stop Arm Camera program and raise awareness of existing driving lawsrelated to school buses and school bus safety. The Division is open to considering various means to accomplish thepublic awareness and education regarding this program, including but not limited to; social media posts, pressconferences, community outreach.

The intent of this RFP and resulting contract is to obtain implementation plans and price proposals from organizations specializing in providing video-monitoring systems for school transportation safety and related expertise in the implementation, training, and support for such as system. Proposals are requested from those experienced vendors who have had commercially available systems in the market for at least three years. The successful offeror should have an active user group of clients, preferably within the Commonwealth of Virginia. The vendor should support a large user base with clients, preferably within the Commonwealth of Virginia. The vendor should support a robust user base with clients of similar size and nature to Williamsburg-James City County.

Questions related to this RFP are due in writing via email to: by not later than 2:00 on March 5, 2020. An addendum with question responses will be posted on the County website and eVA. 

Sealed proposals are due in the Purchasing Office not later than 2:00 pm on March 23, 2020.
Publication Date/Time:
2/20/2020 4:00 PM
Closing Date/Time:
4/23/2020 2:00 PM
Related Documents:

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